Senior Finance officer

Essential Job Responsibilities

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• Monitoring programs and operations expenditure, review of monthly transactions, preparation of summary analysis report, commitments and other relevant analysis and reports enabling high program efficiency and informed and fact-based decision making.
• Responsible for the smooth functionality of the finance/accounting functions in Mercy Corps Tanzania Offices, finance staff capacity building/training, correctness of coding, review of BvA transactions, budget management, reporting and review of filing system.
  Review of payment documents and other supporting documents for accuracy, completeness ensuring their compliance with the local laws, donor regulations and Mercycorps internal policies before they are passed for payment.
• Review transactions on a daily basis, making sure they meet all donor and MC standards.
• Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented before payment.
• Ensure all receivable accounts in all Mercy Corps offices are cleared at the end of the month.
• Ensuring all expenditures are well coded following the standard chart of accounts, coded budget.
• Ensure all transactions are captured in the accounting system on daily basis by Finance Assistant /Officers.
• Weekly reviewing/posting all transactions captured in the system by Finance Officers.
• Prepare cash flow projections together with program/operation for and submit to Finance and Grants Manager for review and HQ submission, ensure there is sufficient funds to support country operations and program activities.
• Ensure/match invoices/receipts, completion reports with GRN and other required documents.
• Responsible for month-end balance sheet accounts reconciliations.
• Perform bank reconciliations on time and clear all reconciling items timely.
• Make sure PAYE taxes, withholding taxes, and all other taxes are withheld and paid accordingly. Ensuring, all other statutory payments (i.e. Pension) are timely paid accordingly.
• Participate in tender opening as finance observer to ensure that all procedures and policies implanted correctly.
• Review all offices summary and individual staff timesheets.
• Prepare amortization schedules on a monthly basis. Perform all amortization, re-classes and other adjustments every month before the month end close.
• Responsible to fund requests for field offices for both Operation and program needs.
• Ensure there is a proper filing and archiving system that is running efficiently.
• Provide on-going orientation, training and support to Finance Assistants/Officers and Finance team on Mercy Corps and respective donor’s rules and regulations.
• Ensure Bank information’s are updated when required and be a focal point for banking relationship.
• Participate in audits and support when required by the Finance Manager.
• Supervision of Finance Assistants/Officers.
• Support to Review monthly BVA Reports, assist in maintaining budgeting tools & support in developing budget proposals.
• Ensure compliance with donor and Mercy Corps regulations.
• Responsible for month end accounts reconciliations.
• Prepare monthly payroll for all offices based on information provided from HR and timesheets; prepare payroll accrual entries, net pay entry and statutory deductions payments.
• Support Mercy Corps Tanzania in the absence of Finance and Grants Manager.
• Any other tasks to be assigned by the supervisor.