Role Summary
The Clearing and Forwarding Personnel (Volunteer) plays a vital role in ensuring the smooth movement of goods through customs and logistics channels. The position supports the logistics and operations teams in handling import and export documentation, coordinating with customs authorities, and ensuring compliance with all regulatory requirements. This role bridges the gap between clients, transporters, and regulatory bodies, enabling Ubiquity Mega Tech and Logistics Co. Ltd to deliver efficient and transparent logistics solutions.
What Success Looks Like
Success in this position means:
- Timely and accurate processing of customs and shipping documentation.
- Effective coordination with customs, clients, and internal teams to prevent delays.
- Maintaining zero non-compliance issues with TRA and port authorities.
- Contributing to operational efficiency by digitizing and streamlining documentation workflows.
- Displaying professional growth, initiative, and reliability while upholding company values.
- Demonstrating a customer-first mindset, ensuring smooth and transparent communication with clients.
How This Role Fits into the Organization
This role is a cornerstone of Ubiquity’s Logistics Division, directly supporting the company’s mission to deliver technology-driven logistics solutions across Africa. By ensuring efficient customs clearance and cargo flow, the Clearing and Forwarding Personnel strengthens service reliability, client trust, and operational excellence all essential for scaling Ubiquity’s logistics network.
Volunteers in this role also represent the future talent pipeline, helping Ubiquity build a team of skilled professionals aligned with its long-term growth and sustainability goals.
Responsibilities
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- Assist in the preparation and submission of customs documentation for import and export shipments.
- Coordinate with customs officers, shipping lines, transporters, and clients to ensure smooth cargo clearance.
- Support the tracking and monitoring of consignments and provide status updates to clients and supervisors.
- Help in the preparation of invoices, packing lists, bills of lading, and delivery notes.
- Ensure compliance with Tanzania Revenue Authority (TRA) and port regulations.
- Participate in organizing and maintaining digital and physical logistics records.
- Provide general administrative support to the logistics and operations teams.
- Contribute ideas to improve workflow and process efficiency.
Qualifications
- Diploma or Degree in Logistics and Transport Management, Supply Chain Management, Business Administration, or International Trade.
- Basic understanding of clearing and forwarding procedures, customs laws, and shipping documentation.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and basic digital tools.
- High attention to detail and ability to multitask in a fast-paced environment.
- Willingness to learn, take initiative, and work collaboratively in a team.
Duration & Commitment
- Duration: 3 to 6 months (renewable based on performance)
- Commitment: 6 Hours (Monday to Friday, 9:00 AM – 3:30 PM)
- Location: Sinza A, Dar es Salaam
How to Apply
Interested candidates should send their CV and a short cover letter explaining why they wish to volunteer with Ubiquity Mega Tech and Logistics Co. Ltd to:
careers@ubiquitymegatechlogistics.co.tz / logisticsubiquity@gmail.com
Application Deadline: [31 Deccember 2025]
For inquiry Call or Whatsapp +255652965892
